---
title: Manage an Opportunity
slug: manage-an-opportunity
docTags: 
createdAt: 2025-12-08T21:00:41.616Z
---

# Manage an Opportunity

In addition to setting up your volunteer opportunities, you can manage them from the **Opportunities** tab.

Each Opportunity has its own dashboard, which provides the following information:

- Number of Volunteer Slots Filled for all shifts of this opportunity
- Number of upcoming shifts
- Required Roles, and the ability to edit the roles
- Ability to add a shift.
- Report on the opportunity
- The ability to sign up new volunteers for the opportunity, as well as remove volunteers from a shift.

![](https://api.archbee.com/api/optimize/hZcZIA5As4EsukOh0OMVE/CiTWxSRdymU1nVNkSxSa0_ludus-manual-admin-2024-06-11t082440291.png)

***Under the More Dropdown (next to the Opportunity and on the dashboard), you can access:***

- Turn On/Off (enable and disable the opportunity)
- Messages (send a message to the volunteers)
- Requests (review sign-up requests for the opportunity)
- Roster (view all volunteers)
- Share (link and QR code to sign up)
- Notices (additional information for the opportunity)
- Edit (adjust the settings)
- Archive (remove from the Opportunities live page)

:::hint{type="success"}
Each of these items can also be accessed through the **Options** dropdown next to each available Volunteer time and the overall volunteer event under **More**.
:::

![](https://api.archbee.com/api/optimize/hZcZIA5As4EsukOh0OMVE/A1snU-ygEuwjuYfczECuE_ludus-manual-admin-2024-06-11t082543434.png)

### Turn the Opportunity On/Off 

This simple button lets you turn the Opportunity **On and Off **at any time.

::Image[]{src="https://api.archbee.com/api/optimize/hZcZIA5As4EsukOh0OMVE/l-ZOT5g_FqN6IOWeIp9ue_ludus-manual-admin-2024-06-11t082700859.png" size="60" width="243" height="133" position="center" darkWidth="243" darkHeight="133" showCaption="false"}

**Messages** include the ability to message all volunteers.

### Messages and Automated Reminders

**Messages** include the ability to message all volunteers.

::Image[]{src="https://api.archbee.com/api/optimize/hZcZIA5As4EsukOh0OMVE/2MIexJflaGLAuBX_QA4I5_screenshot-2024-03-05-at-30909-pm.png" size="76" width="1788" height="968" position="center" darkWidth="1788" darkHeight="968" showCaption="false"}

**Automated Reminders **can be set up under the Opportunity Settings.

This can be found under **More** (next to the Opportunity) -> **Edit** -> **Additional Options. **This can also be accessed when setting up the Opportunity initially.

You can add multiple reminders (for example, 10 days, 5 days, and 1 day before the event). Additionally, you can include a custom message that will go out with that!

![](https://api.archbee.com/api/optimize/hZcZIA5As4EsukOh0OMVE/VLYrUY7djgl1de4RJuDs5-20251205-144129.png)

:::hint{type="warning"}
If a reminder has already been sent and you need to update it, you will receive the following pop-up in that section:
:::

### Requests

**Requests** will show any pending volunteer requests (anyone who has signed up to volunteer and needs approval).

![](https://api.archbee.com/api/optimize/hZcZIA5As4EsukOh0OMVE/zF38deGCzenRHa8gz5_2e_screenshot-2024-03-05-at-31403-pm.png)

### Roster

The **Roster** will show all the volunteers who are signed up for the opportunity.

::Image[]{src="https://api.archbee.com/api/optimize/hZcZIA5As4EsukOh0OMVE/P4LpUyTN0XKSFh1tQlHqX_screenshot-2024-03-05-at-31510-pm.png" size="76" width="1688" height="948" position="center" darkWidth="1688" darkHeight="948" showCaption="false"}

### Share

If you wish to **Share** the opportunity via link or QR code, you can do so via this tab.

::Image[]{src="https://api.archbee.com/api/optimize/hZcZIA5As4EsukOh0OMVE/oZkWhR-6qivO32in6b8R0_screenshot-2024-03-05-at-31732-pm.png" size="82" width="1682" height="820" position="center" darkWidth="1682" darkHeight="820" showCaption="false"}

### Notices

**Notices** are used to share additional information with your volunteers about the event or opportunity they are signing up for.

![]()

### Edit

When you open the **Edit **tab, you can adjust the settings for the opportunity.

![](https://api.archbee.com/api/optimize/hZcZIA5As4EsukOh0OMVE/1NtlAmwVufaVL3BLjlCwQ-20251106-165927.png)

### Archive

When choosing to **Archive** an Opportunity, this will remove it from the "live" opportunities page. You can still access the information, but it will not be live for sign-ups.

![](https://api.archbee.com/api/optimize/hZcZIA5As4EsukOh0OMVE/x9rXPliH3XKn2DC1L4Agz_ludus-manual-admin-2024-06-13t081518574.png)