How to Use a Zoom Meeting for a Virtual Event in AnywhereSeat

in this tutorial, we'll go over the benefits, limitations, and cool features zoom has to offer when using it for a virtual event first, zoom offers a number of tools zoom meetings is their default/basic tool for hosting a virtual meeting it's free for up to 40 minutes with 100 participants zoom webinar is a more advanced option meant for presenting to attendees, but it costs money and isn't strictly needed for a virtual event unless you plan on having hundreds of attendees at once for this, we'll focus on zoom meetings schedule your zoom meeting in zoom log in to your zoom account and click the schedule a meeting button first, you'll enter the basic information like event name and time for meeting id , leave it at "generate automatically " for video , you can set it to "on" for host but leave it to "off" for participant for meeting options check "enable join before host" check "mute participants upon entry" uncheck "enable waiting room " check or uncheck "record the meeting automatically on the local computer," depending on your preference add your event to anywhereseat if you haven't done so already, add your event to anywhereseat using the + add event button if you already have, you can click the options button next to your event and select edit in the dropdown under "other" as your event type, choose zoom and insert your invite link it'll look something like this https //zoom us/j/9763573831305?pwd=ywf1efmyvuhvndhubjqwyd8dmj4zdltdz09 https //zoom us/j/9763573831305?pwd=ywf1efmyvuhvndhubjqwyd8dmj4zdltdz09 now, when patrons buy tickets to your event, they'll be directed to zoom and will automatically enter your meeting without entering a meeting id or password hosting your zoom meeting be sure to log on a few minutes before the event to ensure everything is working on your end if you have a co host, ensure they join early as well! on the basic zoom account option, you have 40 minutes total for your meeting, so use your time wisely — the timer starts when your meeting initiates if you'd like to do a test meeting, we recommend creating a separate zoom meeting and playing around with zoom features / following this tutorial well in advance, so you don't run into last minute questions/issues setting your co host if you have a co host for your event, be sure to set them as a co host so they can share their screen and do other things to do this pull up the participants screen click the more button next to the participant you'd like to make a co host select make co host in the dropdown restrict what your participants (patrons) can do to ensure a smooth event without a patron accidentally unmuting themselves or sharing their screen, you'll want to turn off a few options click the security button in the bottom bar of your zoom meeting (ensure you have the latest zoom installed) you will want to uncheck lock meeting enable waiting room (so you don't have to worry about manually letting late patrons in during the event) share screen unmute themselves ensure screen sharing is limited to hosts you'll want to ensure your patrons can't start sharing their screens during your event here's how to prevent this click the up arrow next to the green "share screen" button in the bottom bar in the menu, select advanced sharing options a pop up will appear ensure the "who can share?" is set to only host that's all you should need to get started! zoom has an extensive list of features; you can dig into their documentation and help for a more robust explanation of what you're able to do with their platform