Not all fees are for everyone! There may be instances where you wish to have Fees that can only be chosen by your admin/box office staff. Or, maybe you want to have a special price hidden for Pass holders or VIPs. Luckily, this is super easy to achieve within Ludus. 

To get started, you will want to edit your Fees settings (click 

). Then, there will be a section titled "Access". There, you can choose whether you'd like this fee to be public for "Everyone", limited to "Pass Holders", or restricted to "Admins Only"

Check out the sections below to learn more specifics.

When you create a Fee, it is automatically available for everyone. No action is needed to keep it that way!

Have a Fee restricted to internal/admin use only

Let's say you have a discounted rate that you want to process internally by one of your admins. You can select "Admins Only" under the "Access" menu, and then that specific fee will only appear for transactions done from your admin panel; it will not appear publicly.

As a bonus perk for your Pass holders, you might want to have a special Fee unlock once they log in as a Pass holder. To set this up, choose

"Pass Holders" under the "Access" section. Then, once they are logged in as a Pass Holder, they will automatically see that special Fee unlock. No extra codes are needed! Your internal admins will also be able to select this price as needed.

Have a passcode to send to patrons to unlock hidden prices

Maybe you have an assortment of VIPs or special users outside of Pass holders for whom you want to give special pricing. The catch is that you want them to be able to access this price on their own online. Ludus has you covered here. When editing a Fee, scroll down and click 

. Then, next to the section titled "Special Passcode", click the box for "Enable special passcode" and type the code you'd like to use.

Once you have given this special code to the appropriate patrons, they will go to register just like normal, and then click the box that says 

. They can type in the passcode and the hidden price will unlock.

Learn how to customize fees in Ludus, the ultimate event and ticket management platform. Discover how to set fees for different user groups, including admins, pass holders, and those with special passcodes. This comprehensive document offers step-by-step 

Choose Adult versus Under 18 Registration Fees

Restrict access for Class Fees

Attach a Form to a Class fee

Ludus Manual

Getting Started

Add an Event

Upload Cover Graphic to Event

Attach a Form to an Event

Add an Event About Page

Turn Your Event On and Off

Enable "Coming Soon" or "View Only" Mode On an Event

Hybrid Events

Enable Seat Buffering

Edit an Event

Copy an Event

Set up Tiered or Premium Reserved Seating

Limiting Tickets for Events

Name Your Own Price Tickets

Create Pricing For a Specific Event Time

Copy Ticket Prices From One Event to Another

Edit Ticket Price

Create Password Protected Pricing

Delete a Ticket Price

Recover Deleted Ticket Prices

Grayed Out or Missing Ticket Prices

Attach a Form to a Ticket Price

Attach Meal Options to Ticket Prices

Set up Early Bird Pricing

Custom Fees on Tickets

Ticket Prices

Add a New Event Time

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Attach a Subtitle to an Event Time

Manually Mark an Event Time as Sold Out

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End Times for Events

Change the Seating Chart or Capacity for a Specific Event Time

Enable Arrival Times

Event Times

Reset an Event Trigger

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Printed Tickets

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Ticket Retrieval Options

Ticket Transfer FAQ's

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Track Access Code Usage in Reports

Access Codes

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Event Messaging

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Apply a reservation template to an event

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Extra Income and Ads

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Copy a ticket ad from another event

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Ludus Protect

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What happens if I request to refund a patron's fees?

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Reprint/resend a ticket order

Apply Student Credit to an order

Edit patron details on an order

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Order Details

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Preview Your Event

Rescheduling/postponing or canceling an event

Event FAQ's

Comp/Free Student Tickets

Graduation Tickets

Set up a School Dance (Prom)

Silent Auctions

Event Tips and Tricks

Events

Add a Collection

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Add Fees to a Collection

Edit Fees on a Collection

Sort Fees for a Collection

Delete Fees on a Collection

Settings for Collection Fees

Attach a Form to a Fee

Collection Fees

Set Triggers on a Collection

Create an Access Code for Collections

Edit an Access Code for Collections

Copy Access Codes from another Collection

Disable an Access Code for Collections

Limit usage on Access Codes for Collections

Collection Access Codes

View Collection submissions

Message all purchasers for a Collection

Enable Coming Soon mode for a Collection

Share a Collection

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Raffles

Sell Advertisements for a Program

Set up a Summer Camp

Collection Tips and Tricks

Collections

Add a Class

Attach a Form to a Class

Enable "Coming Soon" mode for Classes

Place limits on a Class

Edit a Class

Copy a Class

Add Fees to a Class

Edit Fees on a Class

Sort fees for a Class

Delete Fees for a Class

Attach Fees to a specific Class Time

Settings for Class Fees

Class Fees

Add a Class Time

Edit a Class Time

Delete a Class Time

Set up recurring Class Times

Customize how a Class Time is displayed

Make Class Time admin only

Mark Class Time as full

Override total attendee slots for single Class Time

Class Times

Set Up Categories for Classes

Classes Category Manager

Edit/Delete Classes Categories

Add/Remove an Class From a Category

Class Categories

View/Edit Student Profile

Ask questions of Class registrants (Student profiles vs. Form submissions)

Student profiles

Set Triggers on a Class

Create an Access Code for Classes

Edit an Access Code for Classes

Copy Access Codes from a previous Class

Disable an Access Code for Classes

Limit Usage for Access Codes for Classes

Class Access Codes

Print a Class roster

Global Class Roster

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Send a standard message for Classes

Send an automated message to Classes

Additional Parties

Messaging for Classes

Share a Class

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Printables for Classes

Archive a Class

Can I add a policy acknowledgment to my registration?

Classes

Enable donations

Process a donation

Edit a donation

In-Kind Donations

Refund donations

Donations

Fundraising